Faxing has been an integral part of the business for more than a decade. While technology goes on, faxing continues to help companies improve their workflows and efficiency. Online faxing provides a smarter, easier and cheaper way to fax documents. Because of this, it should be something that all businesses, both large and small, integrate into their business. Lets look at some ways you can do online faxing for your business.
Understand online faxing
Online faxing takes the basic principles of faxing and makes it easy more efficiently. With traditional faxing, you will need a fax machine and dedicated phone line to send and receive faxes. Depending on the type of fax machine, you may also need special paper, plain print and ink cartridges. Online faxing works a little differently Instead of having a fax machine, use a fax server. It works as an email server, except that it facilitates sending and receiving faxes instead of e mail messages. On the fax server, each user is assigned a unique fax number. This fax number is the unique identifier that the person uses to send and receive faxes. The fax number is associated with the persons e mail address. When they receive a fax it will come through as a PDF or TIF attachment to an email. The recipient can easily open and view the attachment and read the fax content without having to print the pages first. When you need to send a fax using online fax, you can do it directly from your computer. You do not need to print the documents first and you do not need a dedicated phone line. All you need is an internet connection and your login to the fax server.
Cost effective benefits of online faxing
One of the most obvious benefits of online faxing is cost savings. Your telecommunications costs can be greatly reduced. Some people may question whether the use of your internet connection will go up a lot. Generally, the fax server uses such limited bandwidth that it generally does not add much data usage to your bandwidth. Often you have a fixed fee for an allocated amount of bandwidth in any case. Most companies have a higher distribution than they need to make sure that they never get stuck without an internet connection. From a cost perspective, online faxing saves you on your phone bill without adding at the expense of your internet billing. The second aspect of cost savings applies to hardware and software requirements for online faxing. Simply there are very few. The fax server borders your existing email software and you use your existing computers. No additional hardware or fax is required to reduce your equipment and maintenance costs.
Make your business more efficient with online faxing
Online faxing is the perfect tool for improving the efficiency of your business. Having a system integrated with your existing software and computers can make life a lot easier for your employees. Instead of waiting for a line to use the fax, they can simply send information directly from their computer. If they wait for fax information to arrive, they do not need to get up from the desktop to continue checking the inbox on the fax machine. They can simply continue working and knowing that the fax comes directly to their computer. Small interruptions in the workflow can have a big impact on the companys efficiency. By using tools like online faxing, you can minimize these interruptions and improve your productivity at the office.
Improved customer service levels with online faxing
All entrepreneurs will know how valuable it is to have a good relationship with your customers. When customers have a person they can manage in your organization, it helps build this relationship with them. If customers know that when they send information, it will be routed directly to that person, helping to further cement the relationship with your customer. The customer knows that the information they send through will be kept confidential and that it will soon reach the intended recipient. Frequently, fax information contains detailed customer information that may be confidential or sensitive. When you can assure customers a higher level of confidentiality, you will gain confidence.